New VOIS module: VOIS | CSD
Complying with National Treasury's Central Supplier Database regulations
The Central Supplier Database maintains a database of organisations, institutions and individuals who can provide goods and services to government. The CSD will serve as the single source of key supplier information for organs of state from 01 April 2016 providing consolidated, accurate, up-to-date, complete and verified supplier information to procuring organs of state.
VOIS | CSD is a module of VOIS that automates the manual supplier verification process that is required by National Treasury. Automation of CSD processes reduce manual effort & operating cost and improves the procurement process, automatic seamless updating of the financial system of the Municipality / Department with the relevant supplier information as per CSD.
- Replace manual with automated handling (Example – During the procurement phase each supplier needs to be verified form the CSD several times, the manual process is time consuming and proof needs to be recorder, with VOIS | CSD this process is automated and will save time, resources and always be compliant. Checking the supplier throughout the process to comply with National Treasury)
- Timestamps available on all verification requests
- Automated supplier rotation based on usage, category, contract
- Little or no effort needed from the users: With this, the responsible employees can devote themselves even more to the substantive examination, which leads to an overall improvement in the quality of procurement and cooperation with companies.
- Offline availability – standby local CSD database in VOIS as redundancy in the event of unavailability of the Central Supplier Database and or network connectivity to CSD. (e.g. 1 day old)
- Reports to demonstrate compliance to National Treasuries regulations. Audit trail built in and automatic.
- B-BBEE reports on VOIS including automatically sending emails to selected personnel including KPI information.
- Service to propose suppliers based on wards and B-BBEE
- VOIS to assist for the new supplier registration from CSD in the financial system.
The module VOIS | CSD combines these capabilities into a single in-house enterprise integration hub for all internal systems (e.g. financial system) with the advantage of independence to an internet connection.
Master data clean up
VOIS | CSD will also be used for bulk supplier master data clean-up using CSD data, generate reports and automatically update supplier master data upon approval. The module VOIS | CSD combines these capabilities into a single in-house enterprise integration hub for all internal systems (e.g. financial system) with the advantage of independence to an internet connection.
VOIS | CSD is a module of VOIS | BASE. VOIS | BASE will be utilized for all back-office administrative tasks, statistics and reporting.
Many other specialized modules are already available in VOIS! Give us the opportunity to show you the advantages of VOIS | CSD and request presentation.
VOIS | CSD (pdf)