The VOIS-fee is a powerful technical procedure for the electronic recording of all costs incurred in the administration as a whole: bookings, cash, credit card or cash register, daily, collective or main accounts, controlling, statistics, evaluations, etc.
 

The cashier: Powerful professional application for all management areas

General software characteristics

The VOIS Fee fund is a powerful technical procedure for the electronic recording of all fees incurred throughout the administration. Bookings – cash, per Credit card or cash machine, daily and collective agreements, controlling, statistics or evaluations. As an independent technical procedure, the fee fund can be used in any administrative area and has numerous standard interfaces and each Integrated into the overall municipal solution.
 

Functionalities

Bookings

The invoice of each service is user-related and automated. The services to be charged are offered after the printing of certain forms – e.g. fishing license, registration information, identity card or passport applications, Commitment declaration – with a standard defined fee amount. Depending on the configuration, it is possible to supplement this booking with additional chargeable services or to print additional forms for which fees may also apply. The VOIS fee can also be called up without the link to forms to allow bookings of individually defined fees (e.g. copies, garbage bags, souvenirs, etc.). The documents also show the VAT that has been charged. If all relevant fees are entered, a document can be printed, and the transaction completed. Each fee cashier user can pre-register their own program button (Quick Dial button) for the quick selection of certain fees. With a single click, the service can be called up and booked in the program. The quick button is individually configurable Payment Methods.

In addition to cash bookings, other payment methods such as card payment, check, cash machine, cost notification, invoice, debit or collective invoice are possible. Certain payment methods can be flagged for settlement and defined as standard.

Cash Desk

If the fees are to be settled at a central cash register, a transfer to the cash office is possible instead of printing and ticketing. At the central cash desk, the bookings that have been started can be called up again and finally completed – including document printing.

Cancellation/minus Booking

Services can be cancelled by the authorized employees and documented by document printing. Cancelled services are shown separately in the protocol. If a document has already been completed, a negative posting can be made if required.

Daily and collective agreements

The daily closings are accepted by the responsible cashier of the respective department and acknowledged accordingly. The program includes all employees with the right to select and select the day accounts. The authorized cashier can then complete a daily close of all accepted daily closures. Connection to other technical procedures (e.g., personal data) via Web services, so that the postings can be transferred to the fee office and processed further.

Controlling/Evaluations/statistics

All transactions are logged. The logs can be processed and printed by user, site, or administrative Unit (department). In addition, the evaluation is possible according to services or defined performance groups. You can create fees for a posting period or for a specific day and collective closing. Sorted by time periods or users, current statistics on the booked services can be accessed at any time.

Transfers

For the specific payment methods check, invoice, debit and cost notification, corresponding overviews can be issued for further processing – as well as for a posting period or for a specific day and collective settlement. You can create a collective invoice for a specific customer for the receipts of the payment type "collective invoice".

Interfaces

Various interfaces are currently available for connection to die financial management processes.

Additional connectivity

Both cash machines and card terminals can be connected via interfaces. A protocol will be used to transfer the payment amount directly to the card terminal and return it to the cashier after paying the fee. An expression at the credit card terminal may be dispensed with, as the document appears on the printout that the VOIS fee fund issues. It is also possible to control cash drawers depending on the payment method.

Definition of services

Services that are to be offered when creating an invoice are free and unlimited. The distinction is made in respect of services with a reduced and full VAT rate as well as benefits for which VAT is not levied.

Services can be linked if a chargeable service automatically attracts another. The linked performance appears visibly in the document or can be shown as an included performance (for direct amounts to be deducted) concealed. In the data center operation of VOIS or intercommunal cooperation, services can also be configured at the operator level and made available to the individual administrations. In this case, it is also possible to make changes or additions to the services for individual clients.

Access Protection/Permissions

The VOIS fee register is characterized by extensive configuration options for user rights and program behavior. Flexible and broad user rights are possible as well as a restrictive rights structure for operation without any further intervention of the clerk (no cancellation of own bookings, no cancellation of started bookings, no Changes in the services offered, etc.). In addition to restricting rights, you can assign services to be allocated per user or group of users.

Configuration

The program behavior can be adapted to the individual way of working. Optionally, certain mandatory information may be requested in connection with cancellations, exemptions or negative bookings, which must also be defined as standards. In addition to the possibility of giving the cashier a cash advance (cash Exchange), an automatic numbering system is integrated into the fee register, which allows flexible design for the allocation of the document numbers. Depending on the setting, this can be done in relation to the user or location. The settings can also be stored for the entire department.